Reading e-mails and distilling project
information for inclusion in project plans
is a major part of what project managers do
these days. E-mail is a popular medium for
communicating deliverables and concepts but
the communication is usually cryptic and not
well formalised when it comes to project
activities. To get a realistic idea of
project information the project managers
usually have to have follow-up interactions
with more email, in person, or by telephone.
These activities take more and more time as
overall amounts of email exchanged in
organisations increase.
The Yoxel PCM organizes your project related
email in a better way to simplify the
process of gathering and tracking
communicated project information.
- Take Email-Requests Under Control
The Yoxel PCM formalizes request
tracking to enable project
management processes. An
"outgoing request" is an
email sent from the PCM to a
functional team member,
communicating a task assignment.
Once the outgoing request is sent,
the project manager's PCM starts
tracking the request progress by
exchanging control information with
the functional team member's PCM.
- Receive Accurate Predictions from
Request Owners he Yoxel PCM
empowers functional team members to
manage and plan their own work load
creating a de-centralized
environment for project management.
Each "incoming request"
received by a functional team member
can be associated with one or more
personal tasks and accurately
estimated and scheduled with the
personal time planner. Accurate
commitment dates for all requests
are communicated back to the project
manager allowing him/her to build
realistic project schedules.
- Communicate Efficiently in Email
Channels The PCM provides a
communication channel for each
request that it tracks. All email
communication related to a request
is gathered in the communication
channel and presented as a hybrid
email/chat panel. Such organization
of project related email greatly
reduces the time project managers
spend on searching and distilling emails.